Public Records

Guideline for Public Records Request

Records Access Officer (“RAO”): The RAO is the Town Clerk, Cindy Livingstone
Phone: 508-881-0100 x 7127; Fax: 508-881-0145; Email: publicrecords@ashlandmass.com
Address: 101 Main Street, Ashland MA 01721

Public Records Available in the Town: Subject to the statutory exemption, the following documents maintained by the Town will be made available upon request pursuant to the requirements of the Public Records Law: all books, papers, maps, photographs, recorded tapes, financial statements, statistical tabulations, or other documentary materials or data, regardless of physical form or characteristics, made or received by any officer or employee of any agency, executive office, department, board, commission, bureau, division or authority of the Town  or any person, corporation, association, partnership or other legal entity which receives or expends public funds for the payment or administration of pensions for any current or former employees of the Town.  
 

• Examples of Public Records held and maintained by the Town are as follows: Minutes from meetings, applications, submissions to boards and committees, town financial information, town correspondence, bylaws, policies regulations, business certificates, permits, licenses and contracts. 
• Examples of Public Records NOT held by the Town; Certificates of Organization or Incorporation maintained by the Massachusetts Secretary of State’s Office, deeds, or court records.

How to make a public records request: A person may make a public record request 1. orally in person to the RAO; 2. in writing delivered to the RAO; or 3. delivered to the RAO via first class mail, electronic mail or facsimile. Please note by clicking the button below, you may complete a form and submit a request.

The RAO will then respond to the Public Records Request and advise the requester of any cost associated with producing same, if any and the time by which the response will be provided.

FEES: Paper copies: $.05 per page.

            Time to prepare and compile documents: not to exceed $25 per hour.